Careers

Are you an organized and proactive individual eager to support a dynamic team? We are looking for an Administrative Assistant to join our Program Management Office (PMO).

Your Responsibilities:

• Team Support:

• • Assist the Head of Program Management and the PMO Team (program, project and product managers) with various administrative tasks.
  • Serve as the primary contact for all administrative processes.

• Document and Report Preparation:

• • Draft, review, and finalize documents, including confidential ones.
  • Research and compile information to create reports, briefings, and presentations for clients.
  • Support budget and performance reporting by organizing and consolidating relevant data.

• Information and File Organization:

• • Maintain and enhance e-filing systems for efficient document management.
  • Keep records current and easily accessible.

• Meeting and Event Management:

• • Organize meetings, prepare agendas, and take detailed notes.
  • Co-ordinate with team members to ensure all arrangements are in place.

• Project and Process Support:

• • Assist in planning, tracking, and reviewing project budgets.
  • Help develop and refine office systems and procedures to improve efficiency.

• Backup Support:

• • Provide as a back up to the receptionist, together with the other assistants.

Your profile:

• Education and Experience:

• • A bachelor’s degree in a relevant field.
  • Ideally, 2-5 years of experience in an administrative role. Experience in project planning is a plus!

• Language Skills:

• • Dutch (excellent), English (very good), French (good). Spanish is a bonus.

• Technical Skills:

• • Knowledge in MS Office (Word, Excel, PowerPoint).

• Core competences:

• • Strong organizational and planning abilities.
  • Discretion when handling sensitive information.
  • A proactive attitude and hands-on approach.
  • Excellent communication skills and a team-player mindset.
  • Flexibility and a customer-focused approach.

We offer you:

• Employment in an enthusiastic team
• A competitive salary, supplemented with interesting extra-legal benefits (group and hospitalization insurance, meal vouchers, internet allowance, and lots of learning possibilities