Careers

Your assignment:

As Administrative Assistant Projects for the Program Management Office Team (PMO), you will have broad responsibilities:

• Providing administrative support to the Head of Program Management and the PMO Team
• Drafting and reviewing documents and other materials, potentially of a confidential nature
• Researching, compiling, and summarizing background materials for use in preparation of reports, briefs, etc.
• Preparing files and reports for customer presentations
• Assisting in organization and E-filing of documentation
• Consolidating data and providing support to the PMO Head with respect to program planning & budget reviews
• Assisting in the preparation of budget and planning performance report
• Acting as the focal point for the administrative processes and their correct implementation for the PMO Team
• Assisting in the development of office administrative systems and procedures.
• Performing a variety of administrative duties including meeting organization, creating, transcribing, and distributing meeting agendas and minutes
• Backing-up other administrative assistants’ functions in case of absence

Your profile:

• Bachelor in a related field
• Preferably 2-5 years of experience in an administrative position
• Experience in project planning and management is an asset
• Languages: Dutch (excellent), English (very good), French (good), Spanish is an asset
• MS Office: (Word, Excel, Powerpoint)
• Excellent administrative skills
• Discrete with confidential information
• Pro-active and hands-on
• Communicative team player
• Good planning and organization skills
• Customer minded & flexible